Terms & Conditions

BOOKING POLICY

To reserve a spot on a with us, a non-refundable deposit of £250 per person is required upon booking.

Payment of any outstanding sums owed (the balance) must be made before the specified Payment Due Date for the Retreat which you are booking.

PAYMENT FOR RETREAT

100% of your remaining balance due must be paid by 60 days prior to the retreat start date.

If the balance of the price of your retreat is not received 60 days prior to the retreat Start Date, we reserve the right to cancel your place, retain your payments and apply the Cancellation Charges.

WHAT'S INCLUDED IN THE PRICE

Accommodation

3 Meals a Day, including supper on arrival and breakfast before leaving.

Yoga Classes in the Morning

Yoga Classes in the Afternoon/Evening

Movement/skill workshop

Sound Bath

Free time to enjoy the venue and surroundings

WHAT'S NOT INCLUDED IN THE PRICE

Transport

Personal expenses such as massages, meals away from estate, transportation, alcohol, optional excursions, etc.

YOUR HEALTH

By accepting this Tour Participant Agreement I (the trip participant) represent that I have no physical conditions or medical precautions which would adversely affect my ability to take part in the yoga activity or other physical or cultural activities offered by Victoria Chamron and Francesca Stafford - Davies. I fully understand that my participation in the yoga or other activities could be injurious to my health and I voluntarily assume all risks related to such activities.

SOUND BATH DISCLAIMER

By attending this sound bath session, you acknowledge and agree to the following:

1. Personal Responsibility: Sound baths are designed to promote relaxation and well-being, but they are not a substitute for medical, psychological, or therapeutic treatment. If you have any physical or mental health concerns, consult with a healthcare professional before participating.

2. Physical Reactions: Sound therapy may elicit different reactions, including but not limited to physical sensations, emotional responses, or deep relaxation. It is your responsibility to listen to your body and take breaks or discontinue participation if needed.

3. Health Conditions: Individuals who are pregnant, have epilepsy, pacemakers, or other serious health conditions should consult their doctor before attending, as the sound frequencies may impact certain medical conditions or devices.

4. Voluntary Participation: Your participation is voluntary, and you assume full responsibility for any risks or discomfort that may arise during or after the session.

5. Not a Medical Treatment: Sound baths are a holistic practice, and no specific health claims are made. The effects may vary from person to person, and the facilitator is not liable for any adverse outcomes or perceived ineffectiveness.

CANCELLATION POLICY
CANCELLATION BY YOU

You acknowledge and understand that over the coming months there is the risk of further government travel restrictions due to Covid-19. Where you choose to book a holiday with us you agree and acknowledge that there is an increased risk of you being unable to take the holiday on that date due to Covid-19. In these circumstances you must obtain travel insurance to protect you from any risk that you cannot travel on the original date booked.

You (or any member of your party) may cancel your retreat at any time providing that the cancellation is made by the person submitting the booking form and it is communicated to us in writing.

Cancellation will take effect the day such notification is received by us. As this incurs administrative costs, we will retain your full deposit in all circumstances and will apply cancellation charges up to the maximum shown below: –

Days Before Departure Cancellation Charge

90 days or more: Your deposit

60-90 days: 50% of your retreat cost, excluding non-refundable deposit.

60-30 days: 75% of your retreat cost, excluding non-refundable deposit.

Less than 30 days: 100% of retreat cost

Due to our need to commit to accommodation and other arrangements in advance, exceptions to our policy cannot be made for any reason.

CANCELLATION BY US

If new Covid or other related travel restrictions are put in place and we have to cancel your retreat, we will refund you in full within 14 days. Rather than cancel, we will do our best to reschedule your retreat and ask you to transfer your booking and payments to the new dates. If you are unable to attend the new retreat dates, we will issue a refund within 14 days.

INSURANCE

You are responsible for arranging full travel insurance which should cover you for the activities you plan to undertake and have adequate cover for travel delay, cancellation and curtailment, medical expenses and your personal belongings. Your policy should include cover for any medical claim due to Coronavirus and cancellation due to you falling ill with Coronavirus or being unable to travel or being required to self-isolate.

FLIGHTS AND TRAVEL ARRANGEMENTS

We do not book flights or make travel arrangements for our guests. Therfore if you are traveling from outisde of the U.K, we are not responsible for your travel plans and arrangements. It is your responsibility to confirm your flight times and check in with your airline before your outward and return journey.

PASSPORTS, INSURANCE, VISAS AND HEALTH REQUIREMENTS

You are responsible for making sure that you have a valid passport, any necessary visas and any necessary or required inoculations or other health requirements.

You are responsible for arranging your own travel insurance which should cover you for the activities you plan to undertake and have adequate cover for travel delay, cancellation and curtailment, medical expenses and your personal belongings. We recommend you take out travel insurance within 15 days of booking your retreat.

PERSONAL RELEASE

By agreeing to the terms outlined here I hereby release and discharge my rights and claims for damages or liabilities that may occur as a result of participation on the Spring Equinox Retreat, including but not limited to damages as a result of

unexpected occurrences including those from weather, local political situations, wildlife or uncontrollable acts of God, including the risk of death. I release Francesca Stafford and Victoria Chamron including its owners, directors, employees,

guides, yoga teachers and partners from liability for personal injury, illness, emotional damage, incurred travel expenses or property damage I may incur as a result of participation on this retreat. For the benefit of everyone on your trip,

Francesca Stafford and Victoria Chamron reserve the right to accept or reject any participant at any time without liability, and in the event it determines, in its sole and exclusive discretion, that a participant is disruptive to the harmony of the trip, it

may without any obligation to pay a refund or any other amount whatsoever, expel such participant from the trip. Victoria Chamron and Francesca Stafford - Davies will carry no responsibility or liability for any participant who leaves the trip prior to its conclusion or for any activity undertaken by any participant, which is not included on the trip itinerary.

Thank you for your booking. We look forward to welcoming you.